CONTENTS

6.1 INTRODUCTION

6.2 THE ERC'S ENVIRONMENT

6.2.1 Structure and Organization
	6.2.2 Fiscal Year Differences 6.2.3 Life Cycle Changes Over Time

6.3 ADMINISTRATIVE COORDINATION OF CENTER ACTIVITIES
6.3.1 Range of Roles
6.3.2 On Management Styles

6.4 FINANCIAL MANAGEMENT

6.4.1 The Financial System
6.4.2 The University Chart of Accounts 6.4.3 The ERC Fiscal Year 6.4.4 Financial Reporting Requirements
	6.4.4.1 External to the Center 6.4.4.2 Internal to the Center
6.4.5 Developing the ERC's Financial Management System
	6.4.5.1 The ERC Chart of Accounts 6.4.5.2 Budgeting 6.4.5.3 Pre-Award Management 6.4.5.4 Post-Award Accounting 6.4.5.5 Other Financial Activities 6.4.5.6 Staffing the Payroll and Accounting Functions

6.5 PERSONNEL MANAGEMENT

6.5.1 Building an Effective ERC Staff
	6.5.1.1 Staff Size 6.5.1.2 Defining Job Descriptions 6.5.1.3 Position Titles 6.5.1.4 Before You Hire
6.5.2 Special Challenges Facing Cross-Disciplinary Centers
6.5.3 Evaluating and Rewarding ERC Personnel
6.5.4 Personnel Records and Reports

6.6 FACILITIES MANAGEMENT

6.6.1 Planning for Facilities
	6.6.1.1 Defining Space Needs 6.6.1.2 Potential Space Needs 6.6.1.3 Shared Space 6.6.1.4 Funding 6.6.1.5 Building and Remodeling
6.6.2 Facilities Support Systems and Services
	6.6.2.1 Laboratory Facilities 6.6.2.2 Equipment 6.6.2.3 Office Space and Services 6.6.3 Staffing Facilities Management Functions

6.7 INFORMATION MANAGEMENT AND COMMUNICATION

6.7.1 Data/Information Planning and Systems
	6.7.1.1 Essential File Elements Within the Center's Information Management System 6.7.1.2 What Hardware and Software Do We Need to Get Started? 6.7.1.3 About Financial Records 6.7.1.4 Other Data Gathering Challenges 6.7.1.5 Collecting Information from Your Faculty 6.7.1.6 The NSF Annual Report 6.7.1.7 The NSF Indicators Report 6.7.1.8 Information Gathering via E-Mail 6.7.1.9 Finding the Computer Expertise the Center Needs 6.7.1.10 Managing Your Information System
6.7.2 Communication
	6.7.2.1 Communication Within the ERC Community (and Beyond) 6.7.2.2 What About the World Wide Web?

6.8 EVENT MANAGEMENT
6.8.1 Before the Meeting
6.8.2 During the Meeting
6.8.3 After the Meeting

6.9 IN SUMMARY

ATTACHMENT 6-1: GENERIC JOB DESCRIPTION: ADMINISTRATIVE DIRECTOR

ATTACHMENT 6-2: DATABASE FILES & FIELDS

ATTACHMENT 6-3: CHECKLIST FOR EVENT PREPARATION, GENERAL

ATTACHMENT 6-4: GLOSSARY

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